Data Privacy Notice
Code QA010 Authorised By Timothy Goodson Managing Director
Date February 2018 Signed
Reason for Amendment GDPR Review
DVS Ltd PRIVACY NOTICE
DVS Ltd takes privacy seriously. The following principles underpin our approach to respecting your privacy:
We value the trust that you place in us by giving us your personal information. We will always use your personal information in a way that is fair and lawful.
We will provide clear information about how we use your personal information. We shall always be transparent with you about what information we collect, what we do with it, with whom we share it and who you should contact if you have any concerns.
We will take all reasonable steps to protect your information from misuse and keep it secure.
We will comply with all applicable GDPR laws and regulations and we will co-operate with data protection authorities. In the absence of data protection legislation, we will act in accordance with generally accepted principles governing data protection.
This Privacy Notice explains the types of personal information we collect and how we use, disclose and protect that information.
Data Controller Details
The Company is a data controller, meaning that it determines the processes to be used when using your personal data. Our contact details are as follows: DVS Ltd; Unit 3 Neptune Point; Vanguard Way; Cardiff; CF24 5PG
The Company’s Privacy Officer is Jane Ashton-Farr, who can be contacted on 029 20 455 521 or firstname.lastname@example.org
What does this Privacy Notice apply to?
This Privacy Notice applies to personal information collected by DVS Ltd in connection with the services they offer. Find out more about DVS Ltd at https://www.DVS.Co.UK. This may include information collected through, employment applications, direct marketing campaigns, sweepstakes and competitions, and online through our website, applications and branded pages on third party platforms and applications accessed or used through such websites or third-party platforms.
This Privacy Notice also applies to targeted DVS Ltd content, including offers and advertisements for DVS Ltd products and services, which we (or a service provider acting on our behalf) may send to you on third party websites, platforms and applications (“Third Party Sites”) based on your Site Usage Information (as defined below). These third-party Sites may have their own privacy policies and terms and conditions. We encourage you to read them before using those third-party Sites.
This Privacy Notice is hereby incorporated into and forms part of the terms and conditions of use of the applicable DVS Ltd. For information about DVS Ltd who are responsible for protecting your personal information, see “your privacy rights and who to contact” below.
Data Protection Principles
In relation to your personal data, we will:
By using the DVS Ltd website, you are consenting to DVS Ltd collecting, using and disclosing your personal information in accordance with this Privacy Notice. If you do not agree to the collection, use and disclosure of your personal information in this way, please do not use the DVS Ltd Sites or otherwise provide DVS Ltd with your personal information.
DVS Ltd will only collect, use or disclose your personal information where it is fair and lawful to do so. If consent is required to collect and use an individual’s information it now needs to be freely given, specific, informed and unambiguous. There must be a positive opt-in – consent cannot be inferred from silence, pre-ticked boxes or inactivity. Any consent given needs to be recorded as the individual has the right to change their mind at any time and withdraw their consent. Processes will need to be in place to manage consent and also to manage the withdrawal of consent.
We may ask you to provide additional consent if we need to use your personal information for purposes not covered by this Privacy Notice. You are not obliged to provide such consent but if you decide not to then your participation in certain activities may be restricted. If you provide additional consent, the terms of that consent shall prevail in the event of any conflict with the terms of this Privacy Notice.
Please note, however, that we may process your personal information without consent if we have a legitimate reason to do so, provided that such use will not have a prejudicial effect on your own rights, freedoms and interests. Any such use shall be in accordance with the DVS Ltd Privacy Principles set out above.
You can opt out of receiving communications from us at any time. Any direct marketing communications that we send to you will provide the information and means necessary to opt out.
To provide you with products or services that you request from us., we may use your personal information:
In order to protect information from accidental or malicious destruction, when we delete information from our services we may not immediately delete residual copies from our servers or remove information from our backup systems.
DVS Ltd website is designed and intended for use by adults. Should DVS Ltd be intended for use by a younger audience, we will obtain consent from a parent or guardian before we collect personal information where we feel it is appropriate to do so or where it is required by applicable laws and regulations (the age at which consent is necessary varies from country to country). If you are a child over the age where parental consent is required in your country, you should review the terms of this Privacy Notice with your parent or guardian to make sure you understand and accept them.
If we discover that we have collected information from a child without consent from a parent or guardian where such consent should have been obtained, we will delete that information as soon as possible.
Access to certain parts of DVS Ltd and/or eligibility to receive prizes, samples or other rewards may be limited to users over a certain age. We may use your personal information to carry out age verification checks and enforce any such age restrictions.
What information do we collect?
You can provide your personal data if you wish. We only collect personal data that YOU want to provide to us or that is needed to provide (and improve) our service to you. We collect personal data directly such as name, age, gender, address and e-mail address as well as connection and system information, but can also include other information such as IP address, shopping habits, information about your lifestyle or preferences such as your hobbies and interests.
The legal basis for the processing of your personal data is your consent and/or any other applicable legal basis, such as our legitimate interest in engaging in commerce and offering products and services of value to you. Any consent you provide may be withdrawn at any time by following the contact methods listed in ‘Your Privacy Rights and Who to Contact’. We may collect personal information about you from different sources, including:
Alternatively, you may want to develop your career with DVS Ltd and apply for job vacancies by Sending your CV to us directly or via a recruitment site.
How do we use your personal information?
We may use your personal information to:
How Long We Keep Your Data For
In line with data protection principles, we only keep your data for as long as we need it for, which will be at least for the duration of your contract with us though in some cases we will keep your data for a period after your contract has ended. Retention periods can vary depending on why we need your data, as set out in our Data Retention Schedule which is available from DVS Ltd; Unit 3 Neptune Point; Vanguard Way; Cardiff; CF24 5PG.
Mobile Message Services
We may make available a service through which you can receive text or other types of messages from DVS Ltd such as SMS (short message service), MMS (multimedia message service) or EMS (enhanced message service) on your wireless or mobile device (“Mobile Message Service”). If you subscribe to one of our Mobile Message Services, you agree to receive such messages from DVS Ltd at the address or mobile number you provide for that purpose (unless and until you have elected to opt out of receiving such messages by following the instructions in the “Your privacy rights and who to contact” section below.
You understand that your wireless carrier’s standard rates apply to these messages, and that you may change your mind at any time by following the instructions in the “Your privacy rights and who to contact” section below.
You represent that you are the owner or authorised user of the wireless device you use to sign up for the Mobile Message Service, and that you are authorised to approve the applicable charges. In addition to meeting certain age restrictions and any other terms and conditions associated with each Mobile Message Service, you may be required to register personal information such as your name, text message, wireless address or mobile phone number. We may also obtain the date, time and content of your messages in the course of your use of the Mobile Message Service.
We will use the information we obtain in connection with our Mobile Message Service in accordance with this Privacy Notice. Please note, however, that your wireless carrier and other service providers may also collect data about your wireless device usage, and their practices are governed by their own policies.
You acknowledge and agree that the Mobile Message Service is provided via wireless systems which use radios (and other means) to transmit communications over complex networks. We do not guarantee that your use of the Mobile Message Service will be private or secure, and we are not liable to you for any lack of privacy or security you may experience. You are fully responsible for taking precautions and providing security measures best suited for your situation and intended use of the Mobile Message Service.
We may also access the content of your wireless and/or mobile phone account with your carrier for the purpose of identifying and resolving technical problems and/or service-related complaints.
Who do we share your personal information with?
DVS has expertise in delivering vision to the UK CCTV distribution industry. (More information about DVS Ltd can be found at www.dvs.co.uk). DVS Ltd may share your personal information with trusted third parties based outside the country in which you live so that they may process that data on our behalf.
We share your data with:
We may share your personal information with:
If we do share your personal information with a trusted third party, we shall use our best efforts to ensure that they keep your information secure, take all reasonable steps to protect it from misuse and only use it in a manner consistent with our instructions, this Privacy Notice and applicable data protection laws and regulations.
We may share your personal information to:
It is not practical to list all of the countries where personal information is processed and stored as those countries frequently change depending on operational requirements. If you have any questions, comments or concerns about how we handle your personal information, then see “Your privacy rights and who to contact” below.
DVS Ltd does not sell personal information, except to an entity to which we divest all or a portion of our business (for example, in connection with our sale of a brand), or otherwise in connection with a merger, consolidation, change in control, reorganisation or liquidation of all or a portion of our business.
Transferring your personal information
Your data will be shared with colleagues within the Company where it is necessary for them to undertake their duties. This includes, for example, your line manager for their management of you, the HR department for maintaining personnel records and the payroll department for administering payment under your contract of employment, etc.
We may also share your data with third parties as part of a Company sale or restructure, where we there is a statutory or contractual requirement to provide the data or for other reasons to comply with a legal obligation upon us.
Protecting Your Data
We may transfer your personal information to servers located outside the country in which you live or affiliates to or other trusted third parties based in other countries so that they may process personal information on our behalf. By using the DVS Ltd Site or otherwise providing DVS Ltd with personal information, you agree to us doing so in accordance with the terms of this Privacy Notice and applicable data protection laws and regulations.
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
Where we share your data with third parties, we provide written instructions to them to ensure that your data is held securely and in line with GDPR requirements. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.
You should be aware that many countries do not afford the same legal protection to personal information as you might enjoy in your country of origin. While your personal information is in another country, it may be accessed by the courts, law enforcement and national security authorities in that country in accordance with its laws. Subject to such lawful access requests, we promise that anyone processing your personal information outside your country of origin is required to implement measures to protect it and is only entitled to process it in accordance with DVS Ltd instructions.
Safeguarding your personal information
We take all reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorised access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis.
Cookies are small files that can be stored on your hard drive and store specific information that can be retrieved by the server that has placed the cookie on your computer. The cookies used may be session cookies, which are automatically deleted as soon as you close your browser window, and/or cookies that are valid for a longer period. The information stored in cookies may concern, in particular, the login (your visit, if you log in), the date and time of your visit to us, the cookie number, and the URL of the website from which you reached our site.
Deletion of Cookies
As a user, you can decide for yourself at any time which cookies you wish to accept or delete. You can adjust your individual settings for this yourself, right in your internet browser settings. You can either delete all of your cookies (Clear history) or limit yourself to cookies from certain domains. For further information, please contact the provider of your internet browser.
Your privacy rights and who to contact
If you have any questions, comments or concerns about how we handle your personal information, then you may contact us by clicking the “Contact Us” link on the DVS Ltd website that directed you to this Privacy Notice. Your request will be directed to the appropriate person at DVS Ltd. Alternatively, please go to www.dvs.co.uk, select and click on the “Contact Us” link. Your request will be directed to the appropriate DVS ltd person.
The law on data protection gives you certain rights in relation to the data we hold on you. These are:
Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent.
There are exceptions to these rights, however, for example, access to personal data may be denied in some circumstances if making the information available would reveal personal information about another person or if DVS is legally prevented from disclosing such information. In addition, DVS may be able to retain data even if you withdraw your consent, where DVS can demonstrate that it has a legal requirement to process your data.
If you wish to exercise any of the rights explained above, please contact DVS Ltd; Unit 3 Neptune Point; Vanguard Way; Cardiff; CF24 5PG. Tel: 029 20 455 521 e-mail: email@example.com
Automated Decision Making
No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
Changes to our Privacy Notice
Other DVS Ltd privacy notices
In addition to this Privacy Notice, there may be specific campaigns or promotions which will be governed by additional privacy terms or policies. We encourage you to read these additional terms or policies before participating in any such campaigns or promotions as you will be required to comply with them if you participate. Any additional privacy terms or policies will be made prominently available to you.
Making a Complaint
The supervisory authority in the UK for data protection matters is the Information Commissioner Office (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.